Zoom Webinar Tutorial: How To Host A Webinar With Zoom

In this article, I will guide you through the process of hosting an online webinar using Zoom. As someone who has used this platform extensively, I understand that it can be daunting for those who are not tech-savvy. However, with my step-by-step instructions, you will be able to host a successful webinar without any difficulties.

Firstly, it is important to note that Zoom Webinars are different from Zoom Meetings or Zoom Rooms. You will need to add Zoom Webinar as an additional subscription to your account. I will show you how to do this, as well as how to add an extra individual and manage meeting settings. Understanding how to conduct a tech check and set up recording are also crucial steps. By the end of this article, you will have a clear understanding of how to host a successful online webinar using Zoom.

Key Takeaways

• Adding Zoom Webinar as an additional subscription is necessary to host an online webinar.
• It is important to manage meeting settings, conduct a tech check, and set up recording before hosting a webinar.
• Understanding the difference between Zoom Webinars, Meetings, and Rooms is crucial in successfully hosting a webinar.

Setting Up Zoom Webinar

As a confident and knowledgeable user of Zoom, I am here to guide you through the process of setting up an online webinar or a live webinar using Zoom. There are a few things you need to do before, during, and after hosting your online webinar or free training using the Zoom platform.

Firstly, it's important to note that Zoom webinar is different from Zoom meetings or Zoom rooms. It's an additional bolt-on that you need to add to your account as an additional subscription. To add this feature to your account, you need to head down to your account management and then go to billing. From there, you can select the Zoom webinar subscription you want to add, depending on the number of attendees you plan to host. You can start off with 500 attendees and just buy one license. Once you've selected the subscription, you can add it to your cart and purchase it at checkout.

If you plan to have someone help you run the tech, such as a co-host who can share slides or manage the chat in the Q&A, you can add another user to your account by editing your current plan and buying another license.

The next step is to make sure that you have all the meeting settings to your liking. You can access these settings by going into your account management, then account settings, and finally meeting settings. I recommend enabling chat and Q&A so that your participants can chat and post their questions. Make sure that the meeting chat is actually selected on so everyone can use it. You will also need to look through the different settings to make sure you're happy with them.

Lastly, it's important to do a tech check to make sure everything works as expected. You can have a practice session enabled so that you can test the Zoom webinar with one of your co-hosts or get someone else to come in and use the participant link. Make sure you're happy with the tech and the Zoom webinar, as it is slightly different from Zoom rooms or Zoom meetings.

In addition, make sure that the recording settings are exactly how you want them. Depending on how you want to show a replay, you can select the cloud recording option or adjust the recording settings to your liking.

By following these steps, you can confidently set up your Zoom webinar and host a successful online event.

Adding an Additional Subscription

To host a Zoom webinar, you need to add it as an additional subscription to your account. You can do this by heading over to your account management and selecting billing. From there, you can add the Zoom webinar subscription to your cart.

There are different options available depending on the number of attendees you plan to host. You can start with 500 attendees and buy a monthly license for the Zoom webinar function. You can then share the meeting link with your audience.

If you plan to have a co-host, you can add another user to your account. You need a separate license for this user, but you don't need two webinar licenses. You can have one webinar license for the whole account and add another user to co-host with you.

Once you have added the Zoom webinar subscription and any additional users, make sure to check your meeting settings. You can enable chat and Q&A so that your participants can interact with you during the webinar.

It's also important to do a tech check before running the live Zoom webinar. You can have a practice session with your co-host or someone else to make sure everything works. You can also test the recording settings to ensure that the replay shows what you want it to show.

By following these steps, you can confidently host an online webinar or free training using the Zoom platform.

Adding an Extra Individual

To add an extra individual to your Zoom account, you need to purchase an additional license. This is useful if you want to have a co-host to help you run the tech during your webinar. You can add a basic user and then purchase a license later on, or you can buy more licenses as you add users.

To do this, go to your account management and select "Edit Current Plan". Then, add another license to your account. This will double your monthly subscription, but it will allow you to co-host with someone when you go live.

It's important to note that you don't need two webinar licenses. You can have one webinar license for the whole account and add users with basic licenses. This is a good option if you have someone helping you out.

Overall, adding an extra individual to your Zoom account is a simple process that can greatly benefit your webinar. It allows you to have a co-host to help you run the tech and manage the chat and Q&A.

Managing Meeting Settings

To host a successful online webinar or training using Zoom, it is important to manage the meeting settings. As a first step, make sure to add the Zoom webinar function to your account as an additional subscription. This can be done by heading to the account management section and then to billing. From there, select the Zoom webinar subscription that suits your needs, based on the number of attendees you plan to host.

Next, it is important to ensure that your meeting settings are configured to your liking. This includes enabling chat and Q&A so that participants can interact with you, as well as setting screen sharing preferences and controls for co-hosts. It is also recommended to do a tech check and practice session to ensure that everything works smoothly.

Finally, make sure to configure the recording settings to your preference, such as recording to the cloud and selecting the appropriate recording options. By managing these meeting settings, you can ensure a successful and engaging online webinar or training using Zoom.

Understanding Chat and Q&A

When hosting a Zoom webinar, it's important to understand the difference between the chat and Q&A functions. The chat function allows participants to chat with each other and the host during the webinar. The Q&A function, on the other hand, is specifically for participants to ask questions that the host can answer during the webinar.

To ensure that both functions are enabled, go to your account management, then account settings, and select meeting settings. Under meeting basic, make sure that the meeting chat is enabled. This will allow participants to chat during the webinar. Additionally, make sure that the Q&A box is enabled so that participants can post their questions.

During the webinar, it's important to remind participants to post their questions in the Q&A box and to use the chat function for general chatting. By doing so, it will be easier for the host to keep track of questions and provide answers in a timely manner.

Overall, understanding the chat and Q&A functions is crucial when hosting a Zoom webinar. By enabling both functions and reminding participants to use them appropriately, the webinar can run smoothly and effectively.

Conducting a Tech Check

As I prepare to host an online webinar or a live webinar using Zoom, there are a few key steps I take to ensure a successful event. First and foremost, I make sure that I have the Zoom webinar function added to my account as an additional subscription. This can easily be done by heading to my account management and selecting the Zoom webinars option. From there, I choose the appropriate number of attendees and purchase a monthly license.

Once I have the Zoom webinar function set up, I move on to adjusting my meeting settings. This includes enabling chat and Q&A for participants, as well as ensuring that my co-host (if applicable) has the necessary controls for the meeting. It's important to review all the available settings and make sure that they are to my liking.

Before going live with the webinar, I always conduct a thorough tech check. This includes testing the meeting settings, screen sharing capabilities, and recording options. I recommend doing a practice session with a co-host or a friend to ensure that everything is working properly.

By following these steps and conducting a tech check, I can confidently host a successful Zoom webinar without any technical difficulties.

Setting Up Recording

In this section, I will guide you through the steps to set up your recording before hosting your online webinar or free training using the Zoom platform. There are three main things that you need to do to ensure that your recording is set up properly.

Step 1: Add Zoom Webinar Function

Firstly, it's important to note that Zoom webinar is different from Zoom meetings or Zoom rooms. It's an additional bolt-on that you need to add to your account as an additional subscription. To add this function, you need to head down to your account management and then go to billing. From there, you can select the Zoom webinars subscription that you need based on the number of attendees you plan to have. We recommend starting with 500 attendees and just buying one license. You can buy a monthly license for the Zoom webinar function, but we suggest starting with one license. Once you have the link, you can share it with your audience.

Step 2: Adjust Meeting Settings

The second step is to make sure that all the meeting settings are adjusted to your liking. You can access these settings by going to account management, then account settings, and then meeting settings. It's important to enable chat and Q&A so that your participants can interact with you during the webinar. You can also adjust screen sharing settings and other options based on your preferences. It's crucial to do a tech check before starting the webinar to ensure that everything works as expected.

Step 3: Set Up Recording

Lastly, you need to make sure that the recording is set up properly. You can access the recording settings by clicking on the recording tab and then scrolling down. Make sure that the cloud recording is enabled and that the recording settings are adjusted to your liking. You can choose to record the active speaker with shared screen or gallery view with shared screen, depending on your preferences. It's essential to test the recording feature before the webinar to ensure that it delivers the content as you want it to.

By following these three steps, you can set up your recording properly before hosting your online webinar or free training using the Zoom platform.

Conclusion

In this video, I have provided a step-by-step guide on how to host an online webinar or a live webinar using Zoom. Firstly, it's important to note that Zoom webinar is different from Zoom meetings or Zoom rooms, and you need to add it as an additional subscription to your account. To do this, you need to head down to your account management and go to billing. From there, you can select the Zoom webinars function and choose the number of attendees you want to host for your live call.

Additionally, it's important to make sure that you have all the meeting settings to your liking, including enabling chat and Q&A boxes for your participants. You should also do a tech check and practice session to ensure that everything works smoothly before going live. Lastly, make sure that the recording settings are set to your preference, so that the replay of the meeting delivers how you want it to show.

Overall, hosting an online webinar or a live webinar using Zoom can be a daunting task, but with these simple steps, you can easily set up and run a successful webinar.

Additional Resources

As someone who frequently hosts online webinars and live trainings using Zoom, I understand that there are many moving parts and technical aspects to consider. In this section, I will walk you through the three main things you need to do before, during, and after hosting your online webinar or free training using the Zoom platform.

Firstly, it's important to note that Zoom webinar is different from Zoom meetings or Zoom rooms. It's an additional bolt-on that you need to add to your account as an additional subscription. To do this, head to your account management and then go to billing. You can select the Zoom webinar subscription that suits your needs, ranging from up to 500 attendees to 5,000 attendees. I recommend starting off with 500 attendees and buying a monthly license for the Zoom webinar function.

Next, ensure that all your meeting settings are to your liking. Go to account management, then account settings, and then meeting settings. Enable chat and Q&A so that participants can ask questions and engage in discussion. Make sure to do a tech check and practice session with a co-host to ensure that everything works smoothly.

Lastly, make sure that the recording settings are set up correctly. Click on the recording tab and select whether you want to record the active speaker with shared screen or gallery view with shared screen. Test out the recording to ensure that it delivers how you want the replay to show.

By following these steps, you can confidently host a successful online webinar or live training using Zoom.